Privacy policy

1               INTRODUCTION

1.1          This privacy policy (the “Privacy Policy”) explains our approach to any personal data that you might supply to us (or that might be collected from you) (“Information”) when you use the Website. The Information shall be used in accordance with the permissions granted by you and in accordance with the Data Protection Act 1998 (the “Act”).

1.2          This Privacy Policy is intended to assist you in making informed decisions when using the Website. Please take a moment to read and understand it. Please note that it should be read in conjunction with our Terms of Use [http://animationweek.uk/?p=1788] and our Cookie Policy [http://animationweek.uk/?p=1026].

1.3          Please also note that this Privacy Policy only applies to the use of Information collected by us from your use of the Website or during your communications with us. It does not apply to your communications with any other third party.

1.4          You of course may use some of the Website without providing Information. However, if you choose not to provide certain Information, then you may only be able to enjoy limited functionality of the Website.

1.5          In addition to this Privacy Policy, each service offered by us may have additional privacy provisions that are specific to the particular service. These supplemental disclosures are made adjacent to the particular service at the time your Information is collected..

2               DATA CONTROLLER

Sanshosha UK Limited is the data controller of your Information for the purposes of the Act.

3               CONSENT

3.1          By using the Website and our services you consent to our collection and use of your Information as described in this Privacy Policy. If we change our Privacy Policy and/or procedures, we will post those changes on the Website to keep you aware of what Information we collect, how we use it and under what circumstances we may disclose it.

3.2          Your continued use of the Website or services after this Privacy Policy has been amended shall be deemed to be your continued acceptance of the terms and conditions of this Privacy Policy, as amended. We encourage you to bookmark this web page and review this Privacy Policy regularly.

4               THE INFORMATION WE COLLECT

4.1          The type of Information we may collect includes:

(a)            your contact information (such as your email address, telephone number and mobile telephone number);

(b)           information relating to your use of our Website.]

4.2          We may also collect certain Information about your mobile device, computer hardware and software, which may include the following:

(a)            IP address of device(s) used;

(b)           browser type;

(c)           operating system and device type;

(d)           approximate location (e.g. London or Tokyo);

(e)           access times and dates; and

(f)             referring website addresses.

5               HOW DO WE COLLECT INFORMATION?

5.1          When you visit and use the Website or use our services you may provide us with, or we may collect, your Information in a number of ways:

Information you voluntarily provide to us

5.2          We collect and maintain Information that you voluntarily submit to us during your use of the Website or services. For example:

(a)            you may provide us with Information in the course of email exchanges, customer support, interactions and surveys.

Information we collect through your use of the Website

5.3          As you use the Website, Information may also be passively collected by us through our use of cookies, pixels, beacons, log files and other technologies. This Information allows us to deliver more helpful information, services and tools. Please see our Cookie Policy [insert link to Cookie Policy] for more information.

6              HOW WE USE YOUR INFORMATION

6.1          We will use your Information in the ways described below and as described at the time that the Information is collected.

6.2          In general, we use your Information as necessary or appropriate for our business purposes, including:

(a)            to ensure that the content on the Website is presented in the most relevant and effective manner for you and your device;

7               MARKETING

7.1          Where you have provided us with the appropriate consents, or where the Act entitles us to do so, we may send you marketing materials about other products or services offered by us, and/or products or services offered by our group companies. In addition, where you have provided us with the appropriate consents, we may also pass your Information to one or more of our group companies or other selected third parties for marketing purposes.

7.2          However, be assured that we understand the irritations of unsolicited communications and we are fully committed to ensuring that the rights and obligations set out in the Act and the Privacy and Electronic Communications Regulations 2003 are respected.

7.3          If you decide you do not want to receive those marketing communications, there will be an opportunity for you to unsubscribe on each marketing communication.

7.4          You should also note that the Telephone Preference Service (TPS) and the Mailing Preference Service (MPS) allow you to choose to opt out of unsolicited marketing contact by us and any third parties. However, if you are registered on either preference service, we will assume that any subsequent consent to receiving marketing communications given to us via the Website or other means of data capture indicates, for the time being, your consent to receive marketing communications in accordance with your consent.

8          HOW WE DISCLOSE YOUR INFORMATION TO THIRD PARTIES

8.1          We may share your Information with third parties as specifically approved by you or under the circumstances described below:

(a)            if we go through a business transition such as a merger, acquisition by another company, or sale of all or a portion of our assets, your Information may be disclosed to prospective sellers or buyers and/or be among the assets transferred;

(b)           if we or a member of our group is under a duty to disclose or share your Information to comply with any legal obligation, or in order to enforce or apply our terms and conditions and other agreements, or protect the rights, property, or safety of our users, or others;

(c)           to third party service providers to enable them to perform functions and process user data on our behalf, consistent with this Privacy Policy. These service providers act as data processors and are strictly controlled in how they may/may not use your Information and we will remain responsible for the protection of your Information.

9            THIRD PARTY LINKS AND SERVICES

9.1          Please remember that when you use a link to go from the Website to another website or you request a service from a third party, this Privacy Policy no longer applies.

9.2          Your browsing and interaction on any other website, or your dealings with any other third party service provider, is subject to that website’s or third party service provider’s own rules and policies. We do not monitor, control, or endorse the information collection or privacy practices of any third parties. We encourage you to become familiar with the privacy practices of every website you visit or third party service provider that you deal with and to contact them if you have any questions about their respective privacy policies and practices.

9.3          This Privacy Policy applies solely to information collected by us through the Website or services and does not apply to these third party websites and third party service providers.

10        WHERE WE STORE YOUR INFORMATION

10.1        The Information that we collect from you may be transferred to and stored at a destination outside the European Economic Area.

10.2        Your Information may also be processed by staff operating outside the EEA who work for us or for one of our suppliers.

10.3        By submitting Information to us, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your Information is treated securely and in accordance with this Privacy Policy and the Act.

11          SECURITY OF YOUR INFORMATION

11.1       We follow appropriate security procedures in the storage and disclosure of your Information so as to prevent unauthorised access by third parties. We also require those parties to whom we transfer personal information to comply with the same.

11.2       However, unfortunately, the transmission of information via the Internet is not completely secure. Therefore, we cannot ensure the security of your Information transmitted by you to us via the Internet. Any such transmission is at your own risk, and you acknowledge and agree that we shall not be responsible for any unauthorised use, distribution, damage or destruction of your Information, except to the extent we are required to accept such responsibility by the Act. Once we have received your Information we will use security procedures and features to prevent unauthorised access to it.  

12            OUR RETENTION OF YOUR PERSONAL INFORMATION

12.1        We will take all reasonable steps to retain your Information only for as long as reasonably necessary. If you no longer want us to store your Information you may request for it to be removed from our records. Please see below for details of how to request removal.

13            CAN YOU FIND OUT WHAT PERSONAL INFORMATION WE HOLD ON YOU?

13.1       Under the Act, you have the right to request a copy of the Information that we hold about you. [There may be an administration fee of £10 associated with this request and] it will require [two pieces of identification] to prove your identity.

13.2       If you would like to request a copy of the Information that we hold about you, please contact us using the details provided at the end of this Privacy Policy.

14            CAN YOU CORRECT OR REMOVE INFORMATION ABOUT YOU HELD BY US?

14.1       You also have the right to have Information removed or for any inaccurate Information about you to be corrected.

14.2       If your Information requires amending, this can be done by either:

(a)            [editing your Information on your Website profile]; or

(b)           contacting us using the details provided at the end of this Privacy Policy.

14.3        If you require us to correct or update your information, we will endeavour to do so as swiftly as possible. However, until such Information has been correctly amended, communications may be sent using the original details until the changes have been processed.

14.4       If you would like your Information to be removed from our records, this can be done by

(a)            [editing your Information on your Website profile;

(b)           closing your account with us. If you choose to close your account with us, we will then cease processing your Information for any new purposes, but such closure shall not affect our ability to retain and process any Information required or the performance of obligations arising from law or for the completion of any services which are in process; or]

(c)           contacting us using the details provided at the end of this Privacy Policy.

14.5       Please note:

(a)            that the removal of Information may prevent us from supplying certain services to you;

(b)           even if you delete Information, we may retain your Information in conformance with our data retention policy; and

(c)           we are not responsible for updating or removing your Information contained in the lists or databases of third parties who have been provided with Information as permitted by this Privacy Policy.

HOW TO CONTACT US

If you have any questions about how we collect, use and share your data, you may contact us via:

(a)            email at editor@animationweek.uk;

Last updated: 8 November 2017